ERP does not correct stock that was never counted. If the opening figure is wrong, every sale and purchase stacks on that error. When Ayyıldızsoft sets up ERP systems, the live stock screen stays closed until the count is finished.
The count is not done as if there is one warehouse. Raw material, finished goods and work in progress are separate rows. If production tracking is a separate job, use the same code as production tracking. If sales live in CRM, the product code stays the same there too.
What gets mixed in a count
- Two names and two codes for the same item
- Pieces and kilograms on one row
- Consignment goods written as your own stock
- A shipment on count day sitting both in the warehouse and on the invoice
Order of work
First the code list is cleaned, then the shelf is counted, then a variance note is written. Typing a random opening balance because the gap “will become clear” breaks the first month’s report. The accounting opening should see the same figure in accounting software.
On count day, movements stop or the movements that did happen are posted separately. Doing both double-counts. To walk this list, see the Konya software company guide.
- Reduce each item to one code
- Fix the unit on the card
- Count by warehouse, do not round to a company total
- Do not take the opening balance before the variance note is signed